Marketing Specialist

Davis, CA

Stillwater Sciences (, an environmental consulting company with about 65 employees in six main offices, is seeking a Marketing Specialist to be based in Davis, CA. This position requires a highly motivated, take-charge individual who will work with the CEO/President and senior project managers to lead the company’s marketing efforts. This position will assist with all aspects of internal and external marketing and communication activities, including preparing written and graphic marketing materials, preparing proposals, researching and tracking upcoming work opportunities, and contributing to our website and social media. The candidate must be a motivated, logical, and creative individual who can handle stressful situations with grace and maintain critical thinking. Knowledge of environmental sciences is a plus. Other skills that are desired, but not required, include graphic design and familiarity with InDesign software.

Duties include but are not limited to:

  • Monitoring databases (e.g., IMS, BidSync, FedBizOpps, etc.) and identifying request for proposals (RFPs) and requests for qualifications (RFQs) opportunities
  • Coordinating and preparing responses to RFPs and RFQs
  • Updating project descriptions, company brochures, staff resumes, and other marketing materials
  • Updating website and social media
  • Preparing regular updates to databases that track marketing efforts such as proposal activities and sales
  • Monthly and quarterly tracking and reporting on marketing costs and sales
  • Attending a weekly marketing call to discuss opportunities as well as take and distribute notes
  • Assisting with the design of conference posters
  • Supporting interview presentation materials and preparation activities
  • Maintaining well organized and complete project files

The ideal candidate will:      

  • Have proven organizational skills, attention to detail, and the ability to effectively multi-task
  • Have excellent time management, organizational, and communication skills (both verbal and written)
  • Have skills at juggling multiple priorities and deadlines, as well as problem solving
  • Thrive in a fast-paced environment with constantly changing job duties within a loose hierarchy
  • Possess professionalism in demeanor, actions, communications, competence and reliability
  • Be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
  • Be willing to work into evenings and weekends, as needed
  • Possess confidence and initiative
  • Have strong writing and editing experience
  • Have intermediate Microsoft Office (Word, Excel, and Outlook) skills
  • Experience and/or familiarity with using InDesign
  • Experience working in an environmental firm ideal; professional services organization helpful


About Stillwater Sciences:

Stillwater Sciences ( is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource management.  We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in six main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Availability, Compensation and Application Details:

Full-time position with benefits.

Salary commensurate with qualifications and experience.

Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care. 

Please send a cover letter (including any salary requirements) and proposal example with a resume in MS Word or PDF format to:

Please write “Marketing Specialist” in the subject line.

Resumes without a cover letter will not be considered.

Position will remain open until filled.

Electronic submissions preferred.