Project Accountant / Biller / Payables

Berkeley, CA

Are you a highly motivated, take-charge individual that would love to be responsible for assisting PM’s with project set-ups, monthly billing, performing full cycle accounts payable, and processing cash receipts? Then this might be the position for you.  Stillwater Sciences (, an environmental consulting company with about 65 employees in six main offices is seeking a Project Accountant/Biller/Payables in the Corporate office based in Berkeley.

The ideal candidate will possess:       

  • Excellent time management, organizational, and interpersonal communication skills (both verbal and written); ability to juggle multiple priorities and deadlines effectively.
  • Professionalism, initiative, and confidence with a can-do, service-oriented attitude combined with a strong attention to detail and problem solving skills.
  • The drive to succeed in a fast-paced environment with constantly changing job duties within a loose hierarchy.
  • Experience using mid-level project based accounting software; prior experience with Deltek’s Vison software a plus. 

Duties include but are not limited to:

  • Prepare project invoices per client’s detailed billing requirements
  • Work with project managers on monthly T&M project billings
  • Complete project set-up/close-out including coordination and management of the project file
  • Full Account Payable processing, investigate and resolve discrepancies, obtain vendor 1099 information and print annual 1099 forms
  • Expense reports: verify receipts, general ledger and project charge code numbers and posting
  • ACH & check payment processing
  • Cash receipts processing
  • Various other accounting or office duties as assigned

Required qualifications include:

  • Intermediate Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat
  • Experience and/or familiarity with using accounting/financial software systems such as Deltek’s Vision or Microsoft’s Dynamics SL or Dynamics GP, or other similar software
  • Experience working in a professional services organization helpful

About Stillwater Sciences:

Stillwater Sciences ( is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource managementWe assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in six main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Availability, Compensation and Application Details:

Full-time position with benefits.

Salary range is $30-$34/hour;  commensurate with qualifications and experience.

Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care, and eligible for annual bonus. 

Please send a cover letter (including your requested salary range) with a resume in MS Word or PDF format to:

Please write “Berkeley Project Accountant” in the subject line.

Resumes without a cover letter will not be considered.

Position will remain open until filled.

Electronic submissions preferred.