A/P Clerk/Accounting Assistant (part-time)

Berkeley, CA

Stillwater Sciences is seeking a highly motivated individual to handle Account Payables and assist with various accounting activities for our Corporate office based in Berkeley. Applicants should be available to work at least 25 hours per week. The schedule offers some flexibility in order to coincide with college coursework, however, the candidate must be available to work some hours on Tuesday through Friday of each week. This position requires an individual who learns quickly, is dependable, and has completed some coursework in accounting.   

Duties include but are not limited to:

  • Review incoming vendor invoices and obtain approvals
  • Code invoices with correct general ledger account number
  • Enter and post invoices into accounting software system
  • Investigate and resolve discrepancies/problems with accounts payable invoices
  • Process employee expense reports, code and enter in Deltek accounting system
  • Obtain vendor 1099 information
  • Scan billing backup documents such as expense reports and receipts
  • Post cash receipts and update accounts receivable collections log
  • Collect weekly timesheets, review, and note corrections. Resolve timesheet issues
  • Enter timesheet corrections into the Deltek timesheet system
  • Provide back-up for front desk
  • Assist with various other accounting or office duties as assigned

Desired Skills & Attributes:

  • Experience in an office setting
  • Highly developed organizational skills and attention to detail
  • High energy and contagious enthusiasm
  • Ability to follow directions and work independently
  • Willingness to be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear.
  • Computer skills with word processing and Excel spreadsheet software
  • Good interpersonal communication skills
  • Flexibility and willingness to do whatever needs doing
  • Desire to learn about accounting
  • Some coursework completed toward a college degree is a plus 

About Stillwater Sciences:

Stillwater Sciences (www.stillwatersci.com) is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource management.  We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in seven main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Compensation and Application:

The pay range is $20-$24/hour, depending on education and experience.

Please send cover letter and resume (preferably in PDF) to:   resume@stillwatersci.com

Please write “Berkeley A/P Clerk/ Accounting Assistant” in the subject line.

Electronic submissions preferred.