Office Administrator

Berkeley, CA

Stillwater Sciences seeks a highly motivated, take-charge Office Administrator to help coordinate day-to-day operations for our 25-person Berkeley, CA office, which is also our corporate headquarters. This position is a full-time, Monday–Friday, 8:30 am – 5 pm.

The ideal candidate will:

  • Be a superstar at juggling multiple priorities and deadlines;
  • Thrive in a fast-paced environment with constantly changing job duties within a loose hierarchy;
  • Find enjoyment  working with an academically minded group of scientists who are passionate about what they do;
  • Be a Jack-of-all-trades where no job is too big or too small;
  • Be a born problem-solver;
  • Have a positive attitude.

The ideal candidate will possess:

  • A can-do, service-oriented attitude; 
  • A healthy dose of confidence and initiative;
  • Superb time management,
  • Exceptional organizational and communication skills (both verbal and written).

If this describes you, then please read on for a great opportunity to work with people who love what they do and have a great time doing it!

Duties include but are not limited to:

  • Responsible for general office, staff support, and vendor relations.
  • Front desk related duties during regular business hours – greet visitors, answer and direct phone calls, web-conferencing, mail distribution, business-related errands, and order supplies.
  • Maintain common areas, office equipment, printers and computers.
  • Data entry, filing, and report production assistance.
  • Report formatting/editing, including Microsoft Office and Adobe PDF support.
  • Coordinate Company functions and office morale events.
  • Book and coordinate project-related travel for Berkeley office and other offices
  • Arrange courier services and shipping.
  • Conduct scientific literature and database searches.
  • Post documents to our Intranet.
  • Provide support to Accounting, Human Resources, Marketing, and Information Technology departments, as needed.

Required qualifications include:

  • Proven organizational skills with the ability to effectively multi-task.
  • Strong attention to detail and follow-through.
  • Strong interpersonnel communication skills, both verbal and written.
  • High school diploma or equivalent work experience - Bachelor’s degree preferred. 
  • Willingness to assist in both administrative and technical arenas. 
  • Exposure to or experience in environmental science or an environmental organization is a plus.
  • Confidence to interact with all levels of staff, agency representatives, and vendors in a professional and courteous manner.
  • Advanced Microsoft Office (Word, Excel, Access and Outlook) and basic accounting knowledge. Accounting software experience a plus.
  • Ability and motivation to use creativity and logic in dealing with a broad range of business situations.
  • Versatility to work both independently and collaboratively.
  • Personal integrity and sound judgment in working with confidential information.

About Stillwater Sciences:

Stillwater Sciences ( is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource management.  We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in seven main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Compensation and Application:

Full-time position with benefit package after 3 months

The salary range is $16-$21/hour, depending on education and experience.

Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care

Please send a cover letter describing experience (including your requested salary range), with a resume, in MS Word or PDF format to:

Resumes without a cover letter and salary requirements will not be considered.

Position will remain open until filled.