Office Administration Assistant

Davis, CA

Stillwater Sciences is seeking a highly motivated individual to assist with various administrative activities in our Davis office. The position is available starting in early March. Applicants should be available to work 10-15 hours per week, with the possibility of increased hours during summer months. Work hours are generally flexible to fit with class schedules. The ability to work mid-to-late afternoons is desirable. The successful applicant will be provided with experience related to many facets of a small office as it relates to the environmental consulting business, from business development and administration, to analysis and reporting of data.

Desired Skills and Attributes:

  • Some course work completed towards a college degree
  • Experience in, or desire to work in an office setting
  • Highly developed organizational skills, attention to detail with the ability to multi-task
  • High energy and contagious enthusiasm
  • Ability to work independently
  • Willingness to be proactive, initiate tasks that need to get done, and ask for clarification when the desired outcome is unclear
  • Computer skills with word processing and spreadsheet software
  • Strong interpersonal communication skills, both verbal and written
  • Flexibility and willingness to do whatever needs doing
  • Desire to learn about office management in a professional services firm
  • Clean driving record with a current “Class C” Driver’s License


  • Mailing and delivery support, minor accounting assistance, and running errands (post office, car rental company, grocery store)
  • Office maintenance (organization, caring for plants, cleaning kitchen, printer updates and supplies)
  • Logistical support for office operations and projects; reservations, supplies ordering, scheduling
  • Maintenance and organization of field equipment
  • Word processing and editorial support
  • Document support: report preparation and production, copying, binding, filing, shredding, mailing
  • Clerical assistance to administrative and accounting staff
  • Organization and maintenance of technical library and office filing systems 

About Stillwater Sciences:

Stillwater Sciences ( is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource managementWe assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in six main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Compensation and Application Details:

The salary range is $12-$14/hour, depending on education and experience.

Please send a cover letter and  resume (preferably in PDF format)  to:

Please write “Davis Administrative Assistant” in the subject line of the email.

Resumes without cover letters will not be considered

Position will remain open until filled

Electronic submissions preferred.