Deltek Project Accountant / Biller / Payables

Berkeley, CA

Stillwater Sciences (, an environmental consulting company with about 65 employees in six main offices is seeking a Project Accountant/Biller/Payables in the Corporate office based in Berkeley. This position requires a highly motivated, take-charge individual that will be responsible for assisting PM’s with setting up new projects, maintaining ongoing projects, processing monthly billings, performing full cycle accounts payable, and processing cash receipts.  About 95% of our project billings are Time & Materials, with a NTE amount.

The ideal candidate will:      

  • Have excellent skills at juggling multiple priorities and deadlines
  • Thrive in a fast-paced environment with constantly changing job duties within a loose hierarchy
  • Possess professionalism in demeanor, actions, communications, competence and reliability
  • Have a can-do, service-oriented attitude 
  • Possess confidence and initiative
  • Have excellent time management, organizational, and communication skills (both verbal and written)
  • Have experience using mid-level project based software; prior experience with Deltek’s Vison software a plus 

Duties include but are not limited to:

  • Prepare project invoices per client’s detailed billing terms requirements
  • Work with project managers on monthly T&M project billings
  • Run various project reports for project managers
  • Set-up new projects including tasks and budgets per contract and project manager instructions
  • Maintain well organized and complete project files
  • Account Payable coding, investigate and resolve discrepancies, data entry and posting
  • Expense reports: verify receipts and charges, posting and process for payment
  • Weekly ACH & check payment processing
  • Cash receipts processing
  • Maintain all accounts payable documents, checks, 1099 and related files
  • Obtain vendor 1099 information and print annual 1099 forms
  • Various other accounting or office duties as assigned

Required qualifications include:

  • Proven organizational skills with the ability to effectively multi-task
  • Strong attention to detail and follow-through
  • Proven interpersonal communication skills, both verbal and written
  • Strong problem solving skills
  • Intermediate Microsoft Office (Word, Excel, and Outlook)
  • Experience and/or familiarity with using accounting/financial software systems such as Deltek’s Vision or Microsoft’s Dynamics SL or Dynamics GP, or other similar software
  • Experience working in a professional services organization helpful

About Stillwater Sciences:

Stillwater Sciences ( is an employee-owned environmental consulting firm specializing in scientifically-based solutions to aquatic, terrestrial, and watershed resource managementWe assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes.  We have approximately 65 dedicated and enthusiastic employees located along the West Coast in six main offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a healthy blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer.

How to apply

Availability, Compensation and Application Details:

Full-time position with benefits.

Salary range is $29-$32/hour;  commensurate with qualifications and experience.

Stillwater Sciences provides a competitive compensation package including a 401(k) plan and full health and dental care, and eligible for annual bonus. 

Please send a cover letter (including your requested salary range) with a resume in MS Word or PDF format to:

Please write “Berkeley Project Accountant” in the subject line.

Resumes without a cover letter will not be considered.

Position will remain open until filled.

Electronic submissions preferred.